FEES PROCEDURE

1. Tuition Fees

 

1.1. Students are liable to ensure payment of all tuition fees for the programme or selected modules on which they study . The fees for programmes are set out in the  Prospectus, on the program web pages and in printed documentation produced by Us and Professional Services.

 

1.2. At enrolment stage, students confirm their intention to study and provide details including agreement to pay the fee for the modules, credit or programme undertaken. Students are expected to enrol at the earliest opportunity and within 28 days of the first day of the term in which the programme/module commences at the latest.

 

1.3. All fees, refunds and credit notes are quoted and will be calculated in GB pounds sterling. Any international exchange rate calculation will follow established procedures in Finance.

 

1.4. we sets different fee rates for Home/EU students and International students. Students are assessed by Registry Services on application for which category of fee they are liable to pay in line with the Fee Assessment Policy and Procedure.

 

1.5. Where a student contests the tuition fee they are liable for the Academic Registrar (or their nominee) will determine the appropriate fee to be paid. Documentary evidence for any mitigating circumstances may be required. Students have a right of appeal via the Student Complaints Policy.

 

2. Government Policy

 

2.1. The College is not permitted to exceed the maximum regulated undergraduate fee determined by the government. Where the amount of credit identified to study in an academic year results in a fee that exceeds the maximum regulated fee the College reserves the right to set a maximum credit load and/or fee within the law.

 

2.2. we may charge different tuition fees for students resident within the European Economic Area (EEA) and outside it and/or for different modes of study e.g. undergraduate, postgraduate, full or part-time. This is because the way in which higher education is funded may be different; the costs of providing education may be different; or because we provide a different range of services.

 

2.3. Please note that transitional financial support arrangements are based on the government’s statutory Student Support Regulations. ECC is not responsible for these arrangements and there is no right of appeal or an exceptions policy. 1 Students on a programme of study as part of an apprenticeship programme are not normally liable for tuition fees, the associated employer is liable for the payment of tuition fees for these programmes. If a student on an apprenticeship programme leaves their employment with the named employer in the apprenticeship agreement and then chooses to continue their studies they will become liable for fees

 

2 .4. Ancillary Fees

 

3.1. Students may be required to pay additional fees for ancillary products or services such as library use, books, equipment, travel and/or accommodation for field trips. we may provide means-tested financial support to eligible students to help provide financial assistance towards the cost of these. Ancillary services may be provided by third parties and fees paid direct to them.

 

4. Annual Increases and Fee Charging by Cohort

 

4.1. we reserves the right to set appropriate tuition fees for its programmes and modules. Any substantial changes to fees will normally come into effect for students starting a programme. Where fees are changed for programmes or modules, students continuing on a programme of study will not be subject to the new fee, except where there are inflationary increases as outlined in

 

4.2 and 4.3. 4.2. For programme enrolment courses students are charged an annual tuition fee in each year of their programme. Following the first year of study tuition fees may be subject to annual inflationary increases. Fees for Home/EU undergraduate students are regulated by the government and annual fee increases will be made up to the maximum level permissible by government regulation. In all other circumstances for the duration of their programme students may expect tuition fees to increase annually in line with inflation up to a maximum of the Consumer Price Index (CPI) +3%. 4.3. For modular enrolment courses as part of a Certificate of Higher Education, students are charged an annual tuition fee based on the fee(s) for the selected module(s). Following the first year of study tuition fees may be subject to annual inflationary increases. Students may expect tuition fees per module to increase annually in line with inflation up to a maximum of the Consumer Price Index (CPI) +3%. In exceptional circumstances due to non-inflationary fee setting there may be higher fee increases per module. Where this is the case students who have begun their studies on a modular enrolment course will be protected from the higher fees for a maximum period of 2 years.

 

4.4. When students enrol on a programme they join a year-group which is known as a ‘cohort’. This is a group of students who commence their studies at the same time, and same mode of attendance, and would therefore expect to progress through the curriculum together. A student’s fee is linked to their cohort of study which indicates when they commenced their programme of study. Students in a particular cohort, which is linked to a year of study of a programme will pay the same fees as other students of the same type (e.g. Home or International students) in that cohort.

 

4.5. If a student interrupts their studies or is required to repeat a year they may then be considered a part of a new ‘cohort’ for fee purposes and will be charged the appropriate tuition fee for the programme year of study; this may be a higher fee than the previous cohort fee if the fee for that programme has changed for a particular cohort. The fee increase will not be more than 10% more than the equivalent previous cohort fee. Programmes of study that require an application to study; e.g. Prog enrolment Cert HE, UG degree, PG Degree, PGR degree.

 

When required to retake a year of study or considering taking a break in studies students are strongly recommended to seek guidance on the implications of doing so on the tuition fee that may be charged. Once a student is allocated to a new ‘cohort’ they cannot return to the lower fee cohort. The financial support arrangements can be affected by the cohort to which a student belongs and are subject to government student funding regulations.

 

5. Payment Methods

 

5.1. The College have a number of ways in which students can pay their fees, full details are available here: www.ecc.co.uk/student-services/fee-payment These include:

 

  1. Full payment upfront

  2. instalment plans (termly/monthly)

  3. Student Loan, Career Development Loan, US or Canadian Loans

  4. Employer sponsorship,  staff study assistance

 

5.2. Where a student has enrolled on the basis of a payment by a 3rd party, (i.e. employer sponsor or loan provider) in the event that payment is not received from the identified sponsor within the expected time frames the payment of fees will become the student’s responsibility.

 

5.3 Some programmes  are extremely popular and have a limited number of places may require a non-refundable deposit to be paid in order to secure a place when accepting an offer. Any deposit will be taken as part of the overall course fee, and not as an additional amount. Where a programme requires a deposit, details will be provided to prospective students and when an offer is made.

 

6. Tuition Fee Amendments

 

6.1. Where a tuition fee must be amended, the correct fee (even if it is higher) will always be applied and charged to a student to ensure the student record is correct. In such circumstances and post enrolment, a credit note may be applied to reduce the actual amount a student would pay. An amendment to an individual student tuition fee cannot be agreed by an individual member of staff without the written permission of the Academic Registrar or their nominee. A reduction in tuition fee or tuition fee amendment (not initiated by a student) can only be requested by a Director of Operations or their nominee.

 

6.2. It is important for us to assess a student’s tuition fees correctly. Students who have been under or over charged, due to them not providing relevant information to allow the correct tuition fee to be charged when requested to do so, will automatically be charged the correct rate of tuition fee as assessed by the College.

 

6.3. Tuition fees are charged annually at the rate set for each programme for the appropriate mode of study. In some circumstances the College may agree that a student can take a non-standard study load and in this situation they may be charged  a different tuition fee. This tuition fee will normally be pro-rated to the credit being taken but in certain circumstances, which may relate either to the programme of study or the student, a different calculation may be required. All non-standard tuition fees are subject to the agreement of the Academic Registrar (or their nominee).

 

6.4. If a student’s study load is reduced by recognition of accredited prior learning (APL) the tuition fee may be adjusted. There is no additional fee chargeable for consideration of accredited prior credited learning (APCL), a fee may be charged for assessment of accredited prior experiential learning (APEL). See the Accreditation of Prior Learning Policy for more information.

 

7. Changing modes or programme of study

 

7.1. Students who wish to change programme or mode of study are encouraged only to do so between academic years. If a student changes mode of study from full-time to part-time (or vice versa) or transfers to a different programme of study during the academic year the fee will be re-calculated for the full year of study based on the mode transferred to.

 

7.2. Changing mode of study can affect government student funding entitlements and students receiving tuition fee and/or maintenance loans must take advice on how they will be affected.

 

8. Tuition Fee Debt

 

8.1. Students should not enrol on any programme of study unless they have sufficient funds or access to funding to pay their fees.

 

8.2. Students who find themselves in a position where they are unable to pay tuition fees at any time should contact the us for advice and support. Students should contact the Income Office in the first instance but may also contact the  Student Advice Centre.

 

8.3. A student becomes a debtor tous when tuition fees remain unpaid (in part or fully) in the timeframes as requested by us. If a student is in debt to the us they will only be permitted to undertake further study if the arrears/debt are settled.

 

8.4. Students are expected to respond to all communication from us or its agents relating to the payment and/or non-payment of fees and acknowledge receipt of them when requested to do so.

 

8.5. Students experiencing financial hardship may be able to apply for financial support for assistance with course costs and, in some circumstances, tuition fees. However, support towards fees is very limited and can be no more than a partial contribution.

 

8.6. For students who are in debt to us for tuition fees the following will apply:

 

  1. they will not be permitted to renew enrolment whilst any tuition fee debt remains outstanding.

  2. failure to pay outstanding debts following written reminders will result in termination of enrolment.  

  3. Non-academic services such as access to the  library and computer facilities may also be withheld. This is not an exhaustive list of services that may be withheld.

  4. Educational services may be withheld including; access to tuition, access to learning resources, assessment and examination results , and graduation.

  5. A tuition fee debtor may not be awarded any qualification while their debt remains outstanding.

 

8.7. We reserves the right to pursue student debtors for any fees they owe us. This includes transferring the debt to legal or other agents to pursue.

 

8.8. Non-tuition fee debts will not prevent a student progressing in their studies or graduating. The College reserves the right to pursue (or via agents) such debts and to recover any costs incurred.

 

8.9. we reserves the right to make students a debtor where they have enrolled on the basis of applying for a Tuition Fee Loan or Tuition Fee Grant from the Student Loans Company or its regional agencies (Student Finance England, Student Finance Wales, Student Finance Northern Ireland, or the Student Awards Agency for Scotland) and that fee Loan or fee Grant is not paid  when the student’s study commences.

 

8.10. If a student is in dispute with a third party sponsor such as Student Finance England, the student must provide us with the authority to speak to the third party sponsor on their behalf. This is known as Consent to Share Information agreement. If consent is not given we  reserves the right to refuse enrolment, terminate study and/or withdraw services.

 

8.11. If the third party sponsor confirms a student is ineligible for funding (e.g. a student loan), we reserves the right to request that the student sets up a new payment method. If the fee is not paid the student will become a tuition fee debtor to us.

 

8.12. Any dispute about the nature of a debt recorded by us should be dealt with under our Student Complaints Policy 

 

9. Financial Support

 

9.1. we provides a range of financial support options. If a student withdraws, interrupts study or does not attend to the satisfaction of the Academic Registrar (or their nominee), we reserves the right to withhold the payment of financial support. Where an overpayment of financial support is identified, we  reserves the right to request repayment of any overpayment. If the repayment is not made we reserves the right to create a student debt on the sum outstanding.  Where we are legally obliged to disclose assessment results to a student debtor, the communicated results (mark, grade or award) will not constitute an official transcript and the student debtor will not be able to declare to e.g. employers or other educational organisations that they have achieved that award. The results will also be communicated in a medium that does not associate them with us.